Connection: Required for public pages and syncing. Your collection remains accessible locally when offline.
Pro Tip: Start with your most valuable or frequently accessed boxes first. You don't need to organize everything at once—Wax Cache is built to grow with you.
Boxes & Locations
Learn how to create, organize, and manage your digital boxes.
Creating a Box
Create a box from the box list
Name it after the physical box/binder
Set its location (shelf, closet, room, etc.)
Box Naming Best Practices
Use location + sport/game format: "Garage - Baseball Cards"
Include year ranges if relevant: "Closet - 1990s Basketball"
Be specific about contents: "Bedroom - Graded PSA Cards"
Keep names under 50 characters for easy scanning
Editing Box Details
From inside a box, use the box header/actions to rename, move, export, or delete.
Rename box
Move box to a new location
Export box
Delete box
Deleting a Box
Warning: Deleting a box will permanently delete all cards inside it. This action cannot be undone. Export your data first if you want to keep a record.
To delete a box:
Open the box
Click the delete icon (trash)
Confirm deletion by typing the box name
Locations
Locations group boxes together (e.g., "Closet", "Shelf A").
You can rename locations and move boxes between them.
Scanning
Scan QR labels to jump to boxes, or scan cards (sports + TCG) to auto-fill details using OCR/AI.
Open the Scan screen
On mobile, tap the camera icon in the bottom navigation
Use the toggle at the top to switch between Card and QR mode
Allow camera permission when prompted (your browser will remember this)
Scan QR labels
Use QR mode to open a box in your account by scanning a printed Wax Cache QR label.
If you're not signed in, Wax Cache will prompt you to log in
If the box belongs to another account, access is denied
Tip: If you just want the read-only public page, you can scan the QR label using your phone camera app.
Scan a card (sports or TCG)
Use Card mode to capture a photo of the card and let Wax Cache suggest details like year, set, player/character, and card #.
Choose Front only or Front + Back
Position the card inside the guides and tap the capture button
Wax Cache runs OCR/AI and fills in a best-guess draft
Review the fields, adjust if needed, and save to your selected box
How OCR/AI works
Capture: You take a photo (front, optionally back)
Extract: Wax Cache sends the image(s) to the scan service and extracts readable text
Suggest: The app returns suggested fields and you confirm/edit before saving
Improve: OCR fingerprints and correction signals are used to improve future scan quality
Note: Scanning requires an account and the scan service to be enabled for your environment.
Cards
After you scan a card, you can fine-tune its details, photos, and value.
Editing a scanned card
Open the box that contains the card
Tap/click the card to open its actions/details
Choose Edit and update any fields
Save changes
Common fields
Kind: Sports or TCG
Player/Character: Depends on kind
Set + Year: Product and year
Card # + Variant: Numbering, parallels, etc.
Qty: How many you have
Value: Manual value (or leave blank to allow estimation)
Photos
Add a front photo during scan, then use Add back image from card options when needed
Clear photos if you want to rescan with better lighting
Deleting cards
Open the card options
Click Delete
Confirm deletion
Pro Tip: For higher-value cards, include condition/grade notes (e.g., "PSA 10", "NM-MT") so your exports and shares stay clear.
Pricing
Wax Cache can estimate a card's value, but it's always a best guess based on available market signals.
What the estimate means
Not truth: Treat the number as a starting point, not a guarantee
Confidence: Wax Cache stores a confidence score and styles the value indicator accordingly
Changes over time: Markets move; estimates can drift
When pricing happens
If you add/edit a card without a value, Wax Cache will attempt to estimate it automatically
If a card is currently being priced, you'll see a loading indicator where the value appears
Manual values
You can type in your own value when adding/editing a card
Clear the value and save if you want Wax Cache to re-estimate again
Sold comps (eBay)
From a card's options menu, click View recent sales to open sold/completed comps on eBay using the card's details.
Wax Cache is an official eBay affiliate. Some eBay links include affiliate parameters.
Search & Retrieval
Find any card in your collection instantly with powerful search.
Basic Search
Use the search bar at the top of the page to search across all your boxes:
Player name: "Mike Trout"
Set name: "Topps Chrome"
Year: "2018"
Card number: "#150"
Search Tips
Search is case-insensitive
Partial matches work (search "Tro" to find "Trout")
Search looks across all fields simultaneously
Results show which box contains the card
Filters
Filter by kind (sports/TCG)
Filter by value presence
Sort by recent, year, value, title, or quantity
Viewing Search Results
Search results display:
Card details (player, set, year, value)
Box name where the card is stored
Box location for easy physical retrieval
Quick link to open the box
Pro Tip: Bookmark frequently searched players or sets using your browser's bookmarks with search URLs.
QR Labels
Generate QR codes for instant box access on mobile devices.
Printing a QR Label
Open the box you want to create a QR code for
Click the QR code icon in the box header
Click "Print QR Code"
Printing QR Codes
Best practices for printing:
Size: Print at least 2x2 inches for reliable scanning
Paper: Use adhesive label paper for easy application
Quality: Print at 300 DPI or higher
Placement: Stick labels on the front or top of physical boxes
Scanning QR Codes
To scan a QR code:
Open your phone's camera app
Point at the QR code on your physical box
Tap the notification that appears
The box contents will load instantly
What the QR Opens
Each QR code is unique to a specific box
Scanning opens a read-only public box page
Public pages can be configured to hide images and/or values
Scanning requires internet (public pages load from the web)
Note: If you delete and recreate a box, you'll need to generate and print a new QR code. The old QR code will no longer work.
Public Sharing
Share read-only views of your boxes with friends, buyers, or insurance companies.
Creating a Public Link
Open the box you want to share
Use the box actions to copy the public link (and optionally print a QR label)
Copy the generated public link
Share the link via email, text, or social media
What Viewers Can See
When someone accesses your public link, they can:
View all cards in the box
See card details (player, set, year, value)
Search within the box
What Viewers Cannot Do
Edit or delete cards
See other boxes in your collection
Access your account or personal information
Export the box data
See the box location
Privacy & Security
Public links use random, unguessable URLs
Links are not indexed by search engines
You control what your public pages show (images/values)
Shared boxes are read-only
Use Case: Insurance documentation. Share boxes with your insurance agent to provide proof of collection value without giving them full account access.
Export & Backup
Export your collection data so you always have a backup.
CSV Export
Export your collection as a CSV file:
Open your profile/settings
Select "Export Data"
Save the file to your computer
What's Included
The CSV file contains:
Box names and locations
All card details (player, set, year, number, value, quantity)
Total value calculations
Using Exported Data
You can use exported CSV files to:
Import into Excel or Google Sheets
Create custom reports and charts
Migrate to another platform if needed
Keep offline backups
Share with accountants or appraisers
Backup Best Practices
Export periodically and save somewhere safe
Keep backups in multiple locations (cloud + local)
Test your backups by opening them periodically
Export before making bulk changes
Settings
Control how the app looks, what public pages show, and how scanning behaves.
Display & Preferences
Theme: switch between light, dark, or system default
Show card images: turn off to use a compact table view
Display name: shown on public box pages
Public Sharing
Public URL slug: customize your public profile URL (e.g., waxcache.com/u/your-name)
Show values in public: controls totals + per-card values
Show card images: controls whether photos show on public pages
Bio + avatar: shown on your public profile
Scanning
Community scan memory: enabled by default to improve recognition quality
Corrected scan signals: used to improve OCR accuracy over time
Data
Export: export your boxes/cards as CSV for backup
Delete account: permanently delete your account and all data
Pro Tip: Set your public URL slug early—it's a unique identifier that can't be changed once claimed by someone else.